Primary Responsibilities
Provide administrative support to the Region and Units within the region.
Reporting Relationship
Reports to the Region Board Chair (RBC) for Region 3.
Responsibilities
- Administrative Support
• Provide administrative support for the units, the RBC and Regional Operations Coordinator (ROC), including travel, budgets, coordinating and scheduling calls and meetings
• Assist the RBC in planning, preparation, agenda setting, logistics of board meetings, and board member travel
• Assist units with database maintenance and reporting of volunteer and congregation information
• Assist in the ongoing project of contacting all Anabaptist churches to update information and promote mission partnership
• Manage the Region 3 Church Contact Person (CCP) newsletter
• Assist units and Region 3 with the development and distribution of other communication pieces
• Assist with Region 3 CCP implementation
• Assist the Region and Units in raising volunteer opportunities and needs and matching volunteers with Region and Unit responses.
• Maintain a document storage and retention system for the Region and Units.
• Keep abreast of what is taking place in the region and proactively identify MDS volunteers in the network
- Other Tasks
• Participate in general staff calls, meetings, and retreats
• Other duties as assigned
Qualifications
• Knowledge of and passion for the MDS mission, vision and core values
• Commitment to the Anabaptist faith and peace position and active in an Anabaptist church
• Demonstrated commitment to the MDS lifestyle expectations and Anabaptist shared Convictions as outlined in the Employee Policy Handbook
• Associate degree or certificate in administration, logistics or related field
• Three to five years of administrative support experience required
Essential Skills
• Proficient in Microsoft Office suite and reporting tools
• Adept with databases and information technology collaboration tools
• Detail oriented with strong organizational skills
• Good verbal and written communication skills
• Ability to interact with and be sensitive to a diverse constituent group
• Demonstrated ability to communicate well on the telephone and respond in a timely way
• Well-developed problem-solving skills
• Collaborates well with others
• Creates, organizes, and follows a work plan
• Ability to work as a team member, and independently without supervision
• Availability and willingness to travel up to 10% time
• Physical requirements: Work is mostly sedentary with long periods on the phone and at a computer terminal.
• Work environment: With the use of normal safety precautions typical of offices, meeting rooms, and in commercial vehicles, there is little risk of danger.
