Primary Responsibilities
Provide administrative support to the Field Operations team
Reporting Relationship
Reports to the Field Operations Manager (FOM)
Responsibilities
- Administrative Support
- Support national project operations:
- manage project set up process and information dissemination through digital platform Asana
- coordinate and schedule calls and meetings
- record and distribute minutes from project calls/meetings
- travel arrangements for Field Operations staff
- collect, maintain, and archive project information
- Assist with financial reporting for Field Operations, including, but not limited to:
- Field Operations staff credit card reports
- project budgeting
- Flex Funds for Amish Led projects and project coordinator reimbursements
- Support Project Coordinators, including but not limited to technical needs, reimbursement requests
- Maintain the online digital standard operating procedures guidebook called the Field Guide
- Manage yearly compilation of project activities from unit, region, and national projects
- Collaborate with the Communications team to distribute project materials and supplies to project locations from the online Storefront resource
- Receive and distribute staff trip reports
- Compile/produce the On the Project newsletter
- Support project leadership with questions they have that relate to field operations
- Support Volunteer Training Specialist with training content and delivery, upon request
- Other Tasks
- Member of the Field Operations team
- Participate in general staff meetings and calls, and monthly volunteer team meetings
- Other duties as assigned
Qualifications
- Knowledge of and passion for the MDS mission, vision and core values
- Active participant in a Christian church
- Demonstrated commitment to the MDS lifestyle expectations and Anabaptist shared Convictions as outlined in the Employee Policy Handbook
- Associate degree or certificate in administration, logistics or related field
- Three to five years of administrative support experience required
- Six months’ experience working with people of another culture
Essential Skills
- Proficient in Microsoft Office, especially spreadsheets, email, database and reporting tools
- Detail oriented with strong organizational skills
- Good verbal and written communication skills
- Ability to interact with and be sensitive to a diverse constituent group
- Demonstrated ability to communicate well on the telephone and respond in a timely manor
- Well-developed problem-solving skills
- Collaborates well with others
- Creates, organizes, and follows a work plan while being flexible to changing priorities
- Ability to work as a team member, and independently without supervision
- Availability and willingness to travel up to 10% time
- Physical requirements: Involves some physical exertion, such as standing for long periods of time, recurring bending, stretching, reaching or spending long periods at a computer terminal. The work may require recurring moving of items weighing between 20-50 lbs.
- Work environment: With the use of normal safety precautions typical of offices, meeting rooms, and in commercial vehicles, there is little risk of danger.
Cover letter and resume may be sent to jobs@mds.org