US

Check out the TWO new books from MDS

Check out the TWO new books from MDS

U.S. | Go to Canada Site
×

Administrative and Weekly Volunteer Coordinator

Posted: May 21, 2025

Location: Winnipeg, MB

Term: Full Time, permanent

About MDS Canada

The Mennonite Disaster Service Canada (MDSC) staff team mobilizes hundreds of volunteers to respond to disasters in Canada and the United States. Although small, MDSC is growing because of the increasing frequency and scope of disasters in Canada, and an increasing interest in voluntary service with MDS.

Job Overview

The Administration and Volunteer Coordinator is a combination of responsibilities that include office administration, donation and database processing, and the scheduling and support of weekly volunteers. Interested applicants should submit a cover letter and resume to jobca@mds.org.

 

First review of applications: June 2, 2025

Start date: June 16, 2025, negotiable

Salary range: $19.98 – $24.30 Hr

Benefits: Health, dental, matching RRSP contributions, employee assistance program

Submit Resume PDF of Job Description

Primary Responsibilities

Provide administrative support for the office, and to MDS Canada Units and volunteers, and assist with scheduling volunteers to Canadian disaster responses.

Reporting Relationship

Primary reporting relationship is to Executive Director and Reports to the Volunteer Manager (VM) for volunteer scheduling

Responsibilities

  1. Office Administration
    1. Answer phones and welcome guests
    2. Process daily mail
    3. Keep database updated
    4. Work for Finance and Admin Manager
    5. Making staff travel arrangements
    6. Update Website as able
    7. Manage office equipment and office maintenance.
    8. Organize logistics and compile board documents for MDS Canada Board Meetings.
    9. Host staff and volunteer events in the office.
    10. Provide administrative support to staff as needed.
  2. Volunteer Scheduling
    1. Schedule Canadian volunteers who serve on MDS projects.
    2. Assist with scheduling weekly volunteers at unit projects as requested.
    3. Schedule weekly volunteers for Summer Youth Projects and Family Projects
    4. Process border crossing letters and orientation packages for all Canadian weekly volunteers serving in the U.S.
    5. Build relationships with Canadian weekly volunteers for volunteer retention.
    6. Assist the VM with administrative tasks related to leadership volunteers as needed.

Qualifications

  • Knowledge of and passion for the MDS mission, vision, and core values
  • Post-secondary training and experience in, Administration, Volunteer Management, or a related field.
  • 1-2 Years of experience in Administration or Volunteer Management.
  • Experience working with or scheduling volunteers helpful. Preference given for those having prior MDS service.

Essential Skills

  • Appreciation and respect for Anabaptist values and the diversity of the MDS constituency
  • Warm, sensitive relational style in relating to volunteers and constituency
  • Good verbal and written communication skills
  • Collaborates well with others
  • Demonstrated ability to communicate well on the telephone and respond in a timely way
  • Demonstrated organizational and detail skills
  • Proficient in Microsoft Office suite, reporting tools, donor/volunteer management software and Google Workspace.
  • Problem solving skills
  • Creates, organizes, and follows a work plan
  • Ability to work as a team member, and independently without supervision.

Submit your  resume and cover letter to jobsca@mds.org. The first review of applications will begin June 2, 2025.