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Coordinator for Weekly Volunteers

Posted: January 13, 2023

Term: Full-Time/non exempt

Location: Lititz, PA

Salary: $19.31/hr - $24.01/hr

Primary Responsibilities

To coordinate functions related to recruiting, placing and scheduling weekly volunteers to ensure that Mennonite Disaster Service (MDS) projects are equipped with qualified volunteers.

Reporting Relationship

Reports to the Volunteer Manager (VM) and participates as part of the Volunteer Team (VT).

Responsibilities

  1. Placement of weekly volunteer groups and individuals
  2.  • Manage all US and Canadian weekly volunteer inquiries for US projects 

    • Match and schedule US and Canadian weekly volunteer groups and individuals to US projects. 

    • Use online scheduling system to document weekly volunteer information and provide timely information to stakeholders 

    • Support project office managers in their use of the online scheduling system 

    • Coordinate with MDS Canada to schedule Canadian weekly volunteers to U.S. projects 

    • Support unit and region projects with weekly/daily volunteer scheduling as requested 

    • Visit project locations to obtain knowledge of disaster response and volunteer engagement 

  3. Administrative and other tasks
  4. • Gather information to create and distribute Volunteer Update used to recruit volunteers 

    • Work with Communications Team to ensure weekly volunteer information and forms on the website are current 

    • Have working knowledge of and provide backup for the Volunteer Administrative Assistant (VAA) 

    • Have working knowledge of and provide backup for the position of Coordinator for Leadership Volunteers (CLV) 

    • Participate in Project Update calls and other Field Operation activities to ensure highly collaborative and smooth functioning of the whole system 

    • Participate in and contribute to VT activities as assigned by VM. (e.g., recruiting, mentoring, planning and implementation for leadership training and other aspects of the volunteer engagement cycle) 

    • Attend meetings as requested or required 

    • Other duties as assigned 

Qualifications

• Knowledge of and passion for the MDS mission, vision and core values 

• Commitment to the Anabaptist faith and peace position and active in an Anabaptist church 

• Demonstrated commitment to the MDS lifestyle expectations and Anabaptist shared Convictions as outlined in the Employee Policy Handbook 

• 1-2 years of experience working in the volunteer sector 

• Preference for prior MDS service 

• Associate Degree in disaster management, social work, human resources or related field 

• Six months experience working with people of another culture 

Essential Skills

• Demonstrated computer literacy with Microsoft Office Suite (Word, Outlook, and Excel), and volunteer management software, and other software applications as needed. 

• Detail oriented with the ability to work under pressure to meet deadlines, and be flexible and accepting of unexpected changes 

• Ability to manage conflict in a positive manner 

• Creates, organizes, and follows a work plan 

• Ability to interact and communicate well on the phone and in person with diverse groups of people and cultures 

• Well-developed problem-solving skills 

• Ability to work both in a team environment and independently 

• Excellent verbal and written communication skills 

• Availability and willingness to travel approximately 10% time 

• Physical requirements: Work is mostly sedentary with long periods on the phone and at a computer terminal 

• Work environment: With the use of normal safety precautions typical of offices, meeting rooms, and in commercial vehicles, there is little risk of danger 

USA Application Process

Send cover letter and resume to [email protected] or mail them to:

Mennonite Disaster Service
Attn: Human Resources
583 Airport Road
Lititz, PA 17543