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Communications Administrative Assistant

Posted: December 3, 2021

Term: Full time/exempt

Location: Lititz, PA

Primary Responsibilities

Provide communications support for volunteers within units and regions, the media and the Communications department.

Reporting Relationship

Reports to the Communications Manager (CM)

Responsibilities

  1. Point person for units/regions
    • Develop and maintain relationships with unit/region leadership and communicators 
    • Collaborate with unit/region communicators on shared projects 
    • Assist the units and regions with their communication needs 
    • Participate in unit/region communicator meetings on a monthly basis 
  2. Point person for media relations
    • Develop and maintain relationships with media across the U.S. This includes TV, radio, newspapers, bloggers, denominational media, etc. 
    • Arrange media opportunities for staff and volunteers from units/regions 
    • Pitch MDS story ideas to media to increase awareness of projects 
    • Organize and facilitate media tours 
    • Distribute press releases to the public and constituency media 
  3. Production Coordination/Management – Coordinate the production of print, electronic, and audio/visual materials to communicate with donors, volunteers and the general public
    • Oversee the production schedule and distribution of MDS’ three newsletters, including printing and mailing (Behind the Hammer, Volunteer Update, On the Level) 
    • Collaborate with the CM and others on the creation of Behind the Hammer 
    • Coordinate and manage the production of videos, including the creation of short in-house videos 
    • Support staff, units/regions and our constituency in their video, PowerPoint presentations 
    • Gather content and publish the Volunteer update and On the Level newsletters 
    • Copyedit and ensure consistency across organization communications 
  4. Communications Department administrative support
    • Responsible for the upkeep and maintenance of the digital archive of photos and stories 
    • Take minutes for team meetings 
    • Maintain the department calendar – project timelines, travel, etc. 
    • Manage the promotional and swag inventory and respond to request for items 
    • Manage the MDS speaker’s calendar and preparation for MDS presence at church conferences 
    • Coordinate MDS’ displays for use in a variety of venues and work with CM on the creation and facilitation of displays 
    • Coordinate MDS business cards, stationery, and volunteer badges 
    • Assist CM with media training for staff and volunteers 
    • Promote MDS at meetings and conferences as requested 
    • Manage Lititz office sign 
    • Write occasional stories and press releases as required 

Qualifications

  • Knowledge of and passion for the MDS mission, vision and core values. 
  • Commitment to the Anabaptist faith and peace position and active in an Anabaptist church 
  • Demonstrated commitment to the MDS lifestyle expectations and Anabaptist shared Convictions as outlined in the Employee Policy Handbook 
  • 3-5 years of experience in communications or a related field required 
  • Associate degree in communications or a related field 

Essential Skills

  • Demonstrated computer literacy with Microsoft Office Suite and experience using website management software. Familiarity with Adobe Creative Suite and Constant Contact a plus 
  • Knowledge of Word Press or similar web platforms. 
  • Experience working in graphic design 
  • Basic audiovisual knowledge and experience 
  • Strong written, oral and interpersonal skills 
  • Detail oriented and organized 
  • Ability to adapt rapidly to evolving priorities and deadlines 
  • Ability to take initiative as well as work as part of a team and organize own activity 
  • Availability and willingness to travel approximately 10% time 
  • Physical requirements: Work is mostly sedentary with long periods of time at a computer terminal and on the phone 
  • Work environment: With the use of normal safety precautions typical of offices, meeting rooms, and in commercial vehicles, there is little risk of danger 

USA Application Process

Send cover letter and resume to [email protected] or mail them to:

Mennonite Disaster Service
Attn: Human Resources
583 Airport Road
Lititz, PA 17543